How to Respond to an Employment Verification Letter Request You may contact me directly with requests for additional information. Please accept this letter as certification that (name) is employed (full-time/part-time) at (company name) as a (position title) at the rate of (salary) per (month/week). To make sure you respond appropriately, you can use this sample employment verification letter for visa programs, such as the H1B. There may come a time when you get a request for verification regarding the status of an immigrant worker who you employ. (Name, title, and contact information of requester) For Work Visa Holders – Employee Letter Template Did the employee resign, or were they terminated?.What were their start and end dates with your organization?.What job title did the employee currently hold?.If the worker no longer holds a position at the company you are contacting, you can tweak the sample employment verification letter slightly to reflect that.
For Former Employees – Employee Letter Template Only send this letter if you are serious about hiring the applicant. This letter may be the first the company knows of their employee pursuing opportunities, which means it could have adverse effects on the worker’s career there. (Name, title, and contact information of requester) Please contact me with any questions regarding this request.
Why Would an Employee Need an Employment Verification Letter? If you send a physical letter request, be sure to include a postage-paid envelope so the past employer can respond even more easily. Common questions provide information related to proof of employment such as the dates of employment, job description, pay rate, and work performance, including whether a person was terminated or if they resigned. In addition to the contact information included above, the questions need to be clearly presented. What is Included in an Employment Verification Letter? End the letter with your position at the company and contact information. Human resource departments are accustomed to getting these letters and won’t need to hear all the backstory to your request.
Be professional and don’t over-explain why you need the information. Questions that may appear discriminatory should be avoided.ĭraft the business letter on company letterhead or through the company email system. Stick to inquiries that would be clearly documented with the past employer’s human resources or payroll department, and don’t ask for any information that would violate equal opportunity labor laws.
While you’re free to customize these to your needs, some questions are not appropriate to ask.
You will then need the contact information for the past employer, along with a list of questions to ask in the letter. First, get the written permission of the applicant to send out a letter. It’s common for a potential new employer to verify information written on a resume, and the employment verification letter can do this. How to Request an Employment Verification Letter